Productivity: Our Prescription

In physics, they say

Work = Force x Distance.

If we were to apply this principle to our daily affairs, we could say:

Productivity is achieved when the right amount of effort is applied correctly over a period of time.

Putting it simply we can aim for productivity by taking into consideration the three Ps:

  1. Planning:

This means that one is a step closer to being productive simply by putting together a physical or mental to-do list. This ensures that one has access to a general overview of what one is required to do or what one has set out to accomplish. This is most powerful when we set timelines to tasks that require our effort.

  1. Prioritizing and re-prioritizing:

Here, one can create a scale of preference and can decide what the most important things on the to-do list are. This also helps one decide what is crucial in the event that there is an emergency or that an unforeseen event comes up. The best way to achieve this is to adjust timelines when necessary

  1. Productivity

Productivity is simply the result of planning and prioritizing.

Sometimes, it really isn’t that simple and so our productivity wanes sometimes because we are bored or we are not as flexible as we can be. Here are a few suggestions to help ensure that we can be more productive at work and maybe in life too:

  1. Plan your research or research your plan:

This is the ultimate time saver. This ensures that one is equipped with information that helps one take charge of situations. Ignorance is still an invalid excuse. You can start with the goal and work your way backwards, asking how each task would be executed.

p.s: Ensure that you are choosing a SMART plan and try as best as you can to stick with it.

  1. Change:

Change is constant and can sometimes become erratic. There is no need to go a-sulking if or when the routine changes you can find ways to stay ahead of change and find ways to stay focused even when change comes.

  1. Flexibility:

This generally applies to how we respond to situations and how we engage activities. It can be beneficial to approach communication with an open mind so that one can prioritize ensuring that messages are delivered effectively more than focusing on constraints in communication. The same principle applies to service rendering, if one is flexible, one can easily proffer effective solutions to problems spontaneously, this makes for happy customers, happy employers and great morale for service staff.

  1. Clarify

Once you are able to understand a task clearly and (in a manner of speaking) see the beginning from the end, a successful outcome is almost guaranteed. This is because one is able to prioritize and allocate resources to help achieve set goals efficiently. In fewer words, ensure that you understand the set goals. For instance, if you didn’t hear someone clearly during a phone call, you would ask that person a question to ensure that you get the possible message that they were trying to send ( I’m sure you get the gist, the same can apply to project execution)

  1. Forgive and Try Again

Sometimes, situations get beyond us and that is okay. Stay positive, forgive yourself if you made a mistake, ask for help, remember to be patient with yourself and try again.

 

Remember, a calm sea does not make a skilful sailor.

Have a productive week and remember to keep the communication lines open.

 

 

 

 

 

 

 

Advertisements

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s